Outlook

Summarize the mail thread with Frau Berger from the last three weeks.
Have I already confirmed the deadline extension to Herrn Özdemir?
How many emails have I sent to the tax office this year?
Draft a reply to this morning's inquiry, friendly and short.
Move all 2025 newsletters to the Archive.

• Search covers every folder in your mailbox, including Sent Items.
• You can ask by person and direction: mail from someone or mail to someone, each with a time range.
• The assistant can fetch attachments into your anymize storage and read them there. You need storage in your plan for that.

1. 01Open Apps, Connectors area, Microsoft 365 tile.
2. 02On the Outlook card, click Connect.
3. 03Sign in with Microsoft and confirm the access prompt. We never see your password.
4. 04If your organization requires IT approval, anymize shows you a button and a link you can send to your IT.
5. 05Done. One sign-in covers the whole suite; Calendar and OneDrive join with one click.

Under Manage you find two settings that belong to Outlook: your email signature appended to sent mail, and the switch for whether a copy should stay in the Sent folder.

Yes, but only when you ask, and only as far as your question requires. There is no continuous background sync; nothing is copied in advance. If you ask nothing, nothing is read.

Reading is done by a shielded research assistant in the EU. It gets read tools only, fixed in program code. A mail whose body contains a request disguised as an instruction therefore cannot make it send or move anything.

Because Microsoft does not return a real total count for mail search. What comes back is a page of hits, and its length is not the number of matching mails. An assistant that does not know that answers "you have 10 emails" for a mailbox with thousands.

• That is why anymize pages through the hits itself and counts them.
• If the result is fully counted, you get an exact number.
• If the paging budget is not enough, the assistant says "at least N" instead of a wrong number.
• For how large your mailbox is overall, there is a separate query via folder counters, not via a hit list.

No. In Outlook there are three actions with effect, and each shows an approval card first: send a mail, move messages to a standard folder, save an attachment to your storage.

• When sending you see To, Cc, Bcc, subject and the full body and can change everything.
• When moving you see the search and how many messages it hits. Before approval the server remembers exactly those messages so the action does not grow while you read. The target can only be Archive, Junk, Deleted Items, Inbox or a folder the assistant actually found beforehand.
• For an attachment you see name, size and where the file will land.
• Always: tick the box, confirm. Cancel means nothing happened.

Sender, recipients, Cc recipients, subject, body and attachment content are replaced by placeholders before the large AI model gets the summary. "Frau Berger asks for a deadline extension in case 4 O 231/25" becomes "[[PERSON_1]] asks for a deadline extension in case [[AZ_1]]" for the model. You still read the answer with the real names.

When writing it runs the other way: the draft is created with placeholders; a shielded service in the EU puts the real names and addresses back in just before the approval card. You see the finished text; the model never saw it in clear text. At the recipient the mail arrives normally.